2011 Poster and Creative Activity Guidelines

The following guide presents information for presenting a poster, display, or creative activity during the 2011 UNI Symposium on Research, Scholarship and Creative Activity, February 11, 2011.

To reserve space for your poster or presentation, please review the following guide and then complete and submit the required application form linked at the bottom of the page.

Application Deadline: December 3, 2010


The purpose of this conference session is to showcase research and creative activities that UNI faculty and staff are involved in, and to promote collaboration and interdisciplinary efforts by informing others about research in progress and/or stimulating discussion about possible collaborative endeavors.   


You may prepare a presentation on any topic involving your own scholarship – defined in general as your own research or other creative activity that involves the development of new knowledge or other contribution to your field.   


Most of the presentations will most appropriately be submitted as a poster. However, some may be in the form of a group activity, performance, display, or other presentation. We will strive to accommodate as many diverse presentation styles and formats as allowed by the conference venue and space.   

1) Performance and Activity Presentations

– Selected by Committee

Scholars who wish to present their work in a performance or other activity format are encouraged to submit an application to do so. By necessity, however, we are not able to structure or schedule these types of presentations until the applications of interested faculty have been received. The conference planning committee will therefore review these applications individually, and consider how many and in which ways these presentations can be incorporated into the conference during the scheduled poster/activity sessions or at other points throughout the day.  Given that it is a one-day conference, we anticipate that a relatively small number of performance or group activities can be accommodated. The conference committee will apply the following considerations in making a determination as to which presentations are selected: 1) diversity of applications received (in terms of format, field, discipline, and department); 2) balance between tenure track and more senior, established scholars; 3) space and equipment needs; and 4) applications from collaborators or groups, simply to increase the number of faculty who can participate. Given the constraints, presenters should also give consideration to proposing a poster or display that depicts information about their work, rather than performing or facilitating it, if that is workable or possible.  

2) Poster and Display Presentations

– Accepted in the Order Submitted until Slots are Filled 

Posters and display presentations will be shown throughout the day of the conference. However, the conference agenda includes two scheduled scholarship presentation sessions during which you can discuss your poster or display with conference participants. The two scheduled periods are:  

Poster Session I:  9:45 am – 10:45 am

Poster Session II:  2:00 pm – 3:00 pm 

During these scheduled periods, we strongly recommend that you stand near your poster or display so that you are available to answer questions and discuss your work.   

Student Participants

Students are welcome to assist and participate in poster and creative activity presentations, but a faculty or professional staff person must be the primary presenter during the periods designated for the poster sessions.   

Specifications for Posters and Displays

The primary concern for displays will be the space and equipment needed for the presentation. Six – eight foot tables can be reserved, and we have some flexibility in where displays can be set up in the MAU (e.g., in or near the ballrooms), but most will need to be accommodated in the downstairs meeting rooms that are being designated for the poster sessions.   

Each poster presentation will be allotted a panel space that is 4 feet wide by 4 feet high that sits approximately 3 feet off the floor.To attach your poster and/or other materials to the board you need to use push pins.  You must bring your own pins for this purpose. The poster presentation may consist of one single sheet that displays your entire presentation or a number of pieces that together exhibit your work. We suggest that your poster and other materials be lightweight so as to allow for easy movement and positioning.  

See "How to Print Your Poster" for options and resources for printing poster presentations.

Essentially all poster and display proposals that follow the basic guidelines will be accepted for presentation, until all slots are taken. These selections will largely be made on a first-come, first-served basis, so the sooner you submit, the more likely you are to be selected for a poster or display space.  

Electronic and Other Equipment for Presentations

You may use laptop computers and other electronic equipment as a supplement to your presentation. However, poster presentations shown entirely on a computer are discouraged, unless doing so is the standard medium for demonstrating your form of scholarship. If you use electronic equipment, you must provide the equipment and are solely responsible for it. If you do plan to bring electronic equipment, you must let us know about this on your application form because it may have a bearing on where your presentation space will be located in the room.  

Application Deadline

Applications for a poster or other creative activity presentation should be submitted as soon as possible and no later than December 3, 2010. Applications should be submitted by clicking on the link to the web form below. Each must include an abstract of no more than 250 words, which will be printed in the Poster and Creative Activity session program.  

Applicants will be notified by email no later than December 15 whether or not they have been selected to present, and if so, provided information on set-up locations and other relevant details. Please watch your email closely during finals week so that you can respond immediately if your notification email includes questions or concerns that must be addressed in order for your presentation to go forward. If you do not respond in a timely way to such a query, your presentation may be dropped from the program. 

Poster Set Up/Tear Down

It is the presenter’s responsibility to put up and take down his/her poster and/or equipment, in the location designated in your notification email (most will be in the lower level meeting rooms of the MAU).

Set-up will be from 3:00-6:00 pm on Thursday, February 10.

Tear-down will be 4:45 pm – 6:00 pm on Friday, February 11.  

Conference Registration Required

All presenters, poster presenters, and moderators are required to register for the conference.  There is no cost to attend the conference.

Questions or Additional Information 

Please contact the conference coordinator: Anita Gordon, Director of Research Services, Office of Sponsored Programs, 213 East Bartlett Hall, (319) 273-6148. 

Solicitation Now Closed


Poster and Creative Activity Session – Key Dates/Times  

Solicitation Period

October 15, 2010                        Solicitation Opens

December 3, 2010                       Solicitation Closes 

Review and Notification

December 9, 2010                       Conference Committee Review Meeting

December 15, 2010                      Presenters Notified of Acceptance Status

Poster Set Up – Thursday afternoon

February 10,– 3:00-6:00 pm          Poster Set-Up         

Conference Day

February 11 - 9:45-10:45 am         Poster Presentation Session I

February 11 - 2:00-3:00 pm           Poster Presentation Session II 

Poster Tear Down – Friday afternoon

February 11 – 4:45-6:00pm           Poster Tear-Down