Facilities and Administrative (F&A) or Indirect Costs

New F&A Rate - Effective July 1, 2013

Effective July 1, 2013, UNI's federally negotiated facilities and administrative (indirect) cost rate increased from 31.5% to 33.8% of modified total direct costs (MTDC) for on-campus sponsored projects and 13.5% of MTDC for off-campus projects.

University policy is that facilities and administrative costs are to be included in sponsored program budgets and maximized at the full applicable and allowable rates.

The new rate does not apply to awards received or proposals submitted prior to July 1, 2013.

What are Faciltities and Administrative (F&A) Costs?

Facilities and administrative (F&A) costs are those incurred for common or joint objectives and cannot be identified readily and specifically with a particular sponsored project. F&A costs are also referred to as indirect costs. Generally, examples of F&A costs include:

  • Operation and Maintenance of Facilities
  • Security and Safety
  • Financial and Accounting Services
  • Procurement Services
  • General Maintenance of University Equipment
  • General University and Departmental Administrative Expenses
  • Use of Computing Resources
  • Library
  • Equipment and facilities use allowance (depreciation)

The F&A cost rate (expressed as a percentage) is charged on each sponsored project to reimburse the University. Depending on the particular type of program proposed, the appropriate indirect cost rate is typically applied to Modified Total Direct Costs (MTDC). Modified Total Direct Costs are calculated as Direct Costs less equipment and capital expenditures, scholarships and fellowships, remitted tuition, rental costs, and the portion of subcontracts in excess of $25,000 (as per the federal OMB Circular A-21).  

The most important thing to note about facilities and administrative costs is that they are provided to the University as a reimbursement for real historical costs incurred in maintaining the infrastructure for research and sponsored projects.

Therefore, University policy is that F&A costs, along with direct costs, are to be included in sponsored program budgets and maximized at the full applicable and allowable rates.

UNI's Rates

UNI has standard F&A cost rates for on- and off-campus. The standard rates are negotiated and approved by Department of Health and Human Services. 

On-Campus Projects: 33.8% of MTDC

Off-Campus Projects*: 13.5% of MTDC

* See UNI's Facilitites and Administrative Cost Rate Agreement below for definition of "off-campus".

Awards received or proposals submitted prior to July 1, 2013 will apply the rates from the time of submission and approved by sponsoring agencies.

UNI's Facilities and Administrative (Indirect) Cost Rate Agreement - Effective 7/1/13 through 6/30/17.