Proposal Routing Form Policy

Proposal Routing and Approval Form (a.k.a. Routing Form or PRAF): This form is now electronic.The electronic PRAF should be started by the PI and will be routed through work flow to appropriate administrative personnel for review and approvals. Approvals are required from your dean and department head for the primary PI/PD and all Co-PI/PDs. Additional approvals or notifications (i.e. Facilities Planning, Human Subjects, etc.) may be required. The link to the electronic PRAF can be found on My Universe on the RSP pagelet. Or you can click on the link below:



The electronic PRAF requires the following attachments:

  • Scope of Work
  • Budget
  • Budget Narrative
  • Grant Guidelines
  • Cost Share Form - If cost share is part of the project
  • Special Compensation Form - If there is special compensation requested
  • Course Release - If there is an expectation that a faculty's time will be bought out to work on the project (at this time email verification is acceptable.)

A project needs a new Proposal Routing Form if

  • The original project period is extended beyond the initial project period, and additional funding and/or a new scope of work is awarded that was not previously anticipated.

A project does not need a new Proposal Routing Form if

  • It was proposed/submitted as a multi-year project and the next anticipated funding increment is being awarded;
  • The project period is extended by the sponsor at the request of UNI;
  • Additional funds are provided by the sponsor, but there is no change in scope of work or budget