Responsibility Matrix
Staff responsible for awards, proposals, research services, and more.
Directory of Responsibilities | RSP Staff or Other |
|---|---|
Proposal Preparation & Submission
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All Departments, Programs, and Centers | Rebecca Rinehart |
Proposal Preparation & Submission - By Activity
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Identification of potential funding sources, required budget review and proposal review prior to submission, proposal editing, grant seeking and proposal development education | Rebecca Rinehart |
Approves and authorizes proposal for submission | Tolif Hunt |
Assures compliance with federal, state and institutional regulations | Tolif Hunt |
Questions about potential conflict of interest | Tolif Hunt |
| |
Award Negotiation and Establishment
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Examines incoming award documents for adherence with Office of Research and Sponsored Programs, University, and State of Iowa policies and procedures | Tolif Hunt |
Negotiates award terms and conditions | Michele Mullings-Shand |
Works with PI/PDs on contract terms and conditions | Michele Mullings-Shand |
Accepts awards on behalf of the University | Tolif Hunt |
Transmits executed documents to sponsor | Sean Parrish |
Ensures audit compliance with A-133 | Tolif Hunt |
Award modifications | Tolif Hunt |
New project orientation | Michele Mullings-Shand |
| |
Managing the Award
| |
Sets up accounts/assigns account numbers | Michele Mullings-Shand |
Reviews, tracks, and reports cost sharing for awards requiring cost share | Eryn Hamann |
Reviews expenditures in restricted budget categories | Michele Mullings-Shand |
Approves Personnel Action Forms (PAF) | Michele Mullings-Shand |
Processes cost transfers/journal entries | Michele Mullings-Shand |
Reviews and approves requests for no-cost time extensions | Tolif Hunt |
Approves capitalized equipment requisitions | Michele Mullings-Shand |
Collects revenue (invoicing, letter of credit, etc.) for grant expenditures | Eryn Hamann |
Questions about general accounting and/or project concerns | Michele Mullings-Shand |
Requests for additional expense (object codes) | Michele Mullings-Shand |
Questions about expense allowability and referrals to other departments | Michele Mullings-Shand |
Approves scholarships and stipends | Michele Mullings-Shand |
Questions about Grants and Contracts Accounting Financial Summary (GCAFS) or other financial reports | Michele Mullings-Shand |
| |
Sub-Award
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Issues and monitors sub-award agreements | Tolif Hunt |
Ensures subawardee is in compliance with A-133 | Tolif Hunt |
Authorizes payments | Sean Parrish |
| |
Reporting and Award Close-Out
| |
Prepares and submits financial reports and final invoices to sponsor as required | Eryn Hamann |
Patents, New Technology and Invention Reports | Lisa Ahern Tolif Hunt |
Minority Business Enterprise/Women Business Enterprise reports | Tolif Hunt |
Files equipment inventory reports as required by sponsor | Tolif Hunt |
Files appropriate financial close-out documents | Eryn Hamann |
| |
Research Services and Research Integrity & Compliance
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Maintains IRB (Institutional Review Board) office, processes protocols, communicates with investigators | Lisa Ahern |
Research integrity and misconduct | Gabriela Olivares |
Research development and support services | Lisa Ahern |
Reviews and approves human subjects research protocols | Chair and IRB Members |
Monitors intuitional policies and guidelines for protection of human subjects in research | Lisa Ahern |
Liaison with governmental and funding agencies concerned with human protections | Lisa Ahern |
Coordinates research compliance training and education of faculty, staff and campus community | Lisa Ahern |
Constitution and support of independent IRB committee and operations | Lisa Ahern |
Assures the federal government that UNI will maintain an effective system for human subjects protection | Tolif Hunt |
Animal subjects (IACUC) | David McClenahan |
Oversees RSP internal Capacity Building Grants program | Lisa Ahern Tolif Hunt |
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Export Control
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Supports the University regarding export control regulations | Emily Pittenger |
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Intellectual Property and Technology Transfer
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Support Office of Intellectual Property, which oversees patent, licensing, and royalty division applications and agreements | Paul Kinghorn |
Supports the development of intellectual property and protection of inventor rights | Paul Kinghorn |
Connects individuals to marketing and financial resources to support commercialization | Bill Harwood |
Coordinates copyright committee | Paul Kinghorn |
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Miscellaneous
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Questions about UNI Grants and Contracts Incentive Funds Program | Tolif Hunt |
Prepares incentive journal entries | Eryn Hamann |
Effort reporting | Michele Mullings-Shand |