Proposal Routing and Approval - Cayuse Sponsored Projects

Cayuse & RSP logos

The Principal Investigator or Project Director of a sponsored project assumes significant financial and regulatory risk management responsibilities on behalf of the university. Thus, prior approval of all proposals for external funding is required. See the Submission Approval page for more details.

Research & Sponsored Programs

Cayuse Proposal Form

A Proposal Form must be created in Cayuse Sponsored Projects prior to each grant or contract proposal submission. The Proposal Form gathers key information about the project and is routed for required certifications (from key personnel) and approvals (from RSP, department heads and deans of key personnel, and approvers for various compliance considerations).

You will be prompted to upload the following documents to the Proposal Form:

  • Request for Proposals / Grant Guidelines
  • Project Abstract or Scope of Work
  • Budget
  • Budget Justification

 

How to Complete a Proposal Form

1. Log in to Cayuse using your CatID

2. In the upper right corner, go to the "Products" dropdown and select "Sponsored Projects"

Products dropdown menu

3. In the upper right corner, click on "Start New Proposal"

Start new proposal button

4. Click the first radio button, "This proposal is not related to any existing proposals or awards," unless directed otherwise by RSP staff

Create new proposal options

5. Complete the sections of the Proposal Form; contact RSP Preaward staff with any questions 

Proposal form sections

6. When the form is complete, click "Route for Review" (blue button on the upper left)

Route for review button

7. All key personnel will receive an email requiring that they certify the Proposal Form before it can move on to further review. Please review the form thoroughly, read the certification text carefully, and contact RSP Preaward staff with any questions or concerns.

Certify proposal button

8. Each reviewer will receive an email that includes a link to the Proposal Form and the reason their review is required. Department heads may receive multiple emails if their review is triggered by more than one factor, such as cost share coming from their department or a requested course buyout.

9. You can track the progress of your form on the Routing tab (second tab from the left)

Routing tab

 

An existing project needs a new Proposal Form if:

  • The project period is extended beyond the original end date, and additional funding and/or a new scope of work is awarded that was not previously anticipated

An existing project does not need a new Proposal Form if:

  • It was proposed/submitted as a multi-year project and the next anticipated funding increment is being awarded
  • The project period is extended by the sponsor at the request of UNI
  • Additional funds are provided by the sponsor, but there is no change in scope of work